1. Notices Shouldn’t Eat Your Week
Every month, someone on your team pulls a delinquency report, works out who is past the grace period, looks up legal names and lease terms, fills in PDFs by hand, prints them, stuffs envelopes, and waits in line at the post office. Then they track each certified-mail receipt and file the proof somewhere they hope to find later.
With Spanr Notices, you review and approve. Spanr handles the rest.
2. Non-Payment Notices, Prepared for You
- No delinquency reports to pull: Each time your Aged Receivable Detail report is imported, Spanr checks every lease and finds the tenants who qualify for a non-payment notice.
- The same rules for every tenant: Your notice policy sets the property scope, minimum balance, notice fee, daily late fee, and which ledger accounts count, so every tenant is treated consistently every month.
- Amounts already calculated: Notices arrive with the balance and fees filled in. When a newer report comes in, open notices update automatically and show whether the amount owed went up or down.
- Your exceptions respected: Waive the notice fee, the late fee, or notices entirely for any lease.
- You’ll know when they’re ready: Spanr emails your team when notices need review, so no one has to keep checking balances or chasing late payers.
3. Lease Violation Notices Without the Paperwork
When a tenant needs a 10-day lease violation notice, pick the lease, describe the issues, and Spanr builds the notice. Tenant legal names, lease terms, premises address, and property and owner details are already filled in, with no lookups and no hand-filled PDFs. You can create a non-payment notice manually the same way when the ledger doesn’t cover the situation.
4. You Stay in Control
Nothing goes out until you approve it.
- One review queue: Work through every notice for the month in one place.
- See the numbers behind the notice: Confirm the amount due and the exact ledger charges that make it up, then move the notice forward or withhold it.
- Fix details safely: Adjust amounts, dates, legal names, or the address. The total recalculates, your ledger stays untouched, and any original value can be restored.
- Preview before you approve: See the notice exactly as the tenant will receive it, then approve the final, locked version.
Watch it in action:
5. Delivered by Certified Mail, with Proof
- No post-office trips: Approved notices go out by USPS Certified Mail with no printing, envelopes, or lines.
- Same-day proof: You get an email with the final notice attached as soon as proof of mailing is ready.
- Every delivery tracked: Follow each notice from submitted to delivered in one timeline, including returned or undeliverable mail, with no manual tracking checks.
- Proof where you need it: The USPS tracking number, delivery status, and proof of mailing stay with the notice and the lease, building a complete, defensible record for every tenant.
Less Time on Paperwork, More Confidence in Every Notice
Spanr Notices replaces spreadsheets, hand-filled forms, and post-office runs with a simple flow: review, approve, and know it was delivered. Every notice is accurate, consistent, and backed by proof the moment you need it.
Learn more at spanr.ai.
